How to Prepare Your Books: A Simple Guide for Small Businesses
Learn how to prepare your books with 7 practical steps to organise financial records, reconcile accounts and get your business ready for your accountant.
October 28, 2026
QuickBooks Bank Connection
Why should you connect your bank to QuickBooks Online?
Connect your business bank and credit card accounts directly to QuickBooks Online to automatically import your transactions. This saves time, reduces manual data entry and makes managing your finances easier.
QuickBooks supports major Irish banks, including AIB, Bank of Ireland, Ulster Bank and Revolut.
Key benefits:
Save time: Reduce manual data entry and the risk of errors.
Easier reconciliation: Identify missing or duplicate transactions and exclude duplicates.
Automatic matching: QuickBooks suggests matches between bank transactions and existing invoices or bills.
Banking rules: Automatically categorise regular payments into the correct accounts, such as wages, with just one click.
How to connect your bank to QuickBooks
Go to the Banking tab in QuickBooks.
If you already have a bank connected, click Link Account. If not, select Connect Account.
Search for your bank and click Continue.
Enter the username and password you use for your online banking.
Complete any additional security checks, such as a code sent by SMS or email.
Select the current and credit card accounts you want to connect.
Match each account to the relevant account in your Chart of Accounts.
Setting up a new account
If you are connecting a bank account for the first time, you may need to create new accounts in your Chart of Accounts.
Bank Account: Click + Add New, select Bank as the account type and Current or Savings as the detail type. Give it a name, such as AIB Current Account, then click Save and Close.
Credit Card: Click + Add New, select Credit Card as the account type, enter an account name and click Save and Close.
Having Trouble with Your QuickBooks Bank Connection?
Are you having trouble reconnecting your bank account to QuickBooks Online?
European banks require customers to reconnect their bank and credit card accounts every 90 days for security reasons.
If you are still experiencing issues, you may need to disconnect your bank account and reconnect it.
How to disconnect your bank account:
Go to your Bank Feed and select the account you want to disconnect.
Click Edit in the top-right corner (see image).
Select Disconnect this account on save.
Click Save.
Once disconnected, you can reconnect your bank account by following the same steps as before.
Important: Pay close attention to the date when reconnecting your account. Make sure you select the correct date to avoid importing duplicate transactions.
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